HR/Safety Coordinator

Overview:

The HR/Safety Coordinator is responsible for supporting the Ergon Trucking Safety Department in an administrative role. This position reports to the Director of Safety & Compliance.

Summary of job functions:

• Perform a variety of technical record keeping in the Safety department including but not limited to: DOT compliance, accidents, injuries, spills, citations, roadside inspections, training.
• Create and maintain employee files. Review all hiring paperwork for inaccuracies and coordinate with managers to have corrections made.
• Assist with the drug and alcohol program management and act as a liaison with the Ergon, Inc. DER and a third-party administration company.
• Track and maintain files on expirations related to DOT compliance using paper and electronic methods.
• Track and maintain files on any disciplinary action assigned by the corporate office.
• Develop files for quarterly safety committee reviews including off-work reports and preventable collisions and spills reports.
• Create and maintain spreadsheets for the quarterly bonus program and assist managers with ensuring bonuses are paid properly.
• Review Drivers MVR's & coordinate annual review completions with drivers.
• Perform DOT File audits.
• Terminates employees files and sends out paperwork when required.
• Responds to all employment verifications.
• Coordinates weekly office schedules and monthly on-call calendars.
• Supports the Ergon Trucking Corporate office in areas such as: managing office equipment repairs, maintaining Safety department materials, office supplies, processing check requests.
• Supports all members of the Safety office as needed.
• Acts as a backup to other administrative roles within the company.
• Perform other duties as assigned by current manager.

Qualifications:

• Minimum Qualifications
• Education
• High School Diploma/GED
• Experience
• Three (3) years' administrative support role.
• Skills
• Intermediate skills in Excel, Word, Outlook, and related computer software.
• Working knowledge of FMCSR as it relates to driver qualification and related compliance issues.
• Strong organizational skills and ability to accomplish responsibilities with limited supervision.
• Excellent written and verbal communication skills.
• Detail-oriented with excellent organizational skills.